This guide will walk you through the best practices to Send CV to Companies and increase your chances of being noticed, and help you appear professional to potential employers.
✅ Why It Matters
A well-sent CV:
- Leaves a good first impression
- Shows you’re organized and serious
- Helps recruiters quickly understand who you are
- Improves your chances of getting called for an interview
✉️ 1. Choose the Right Companies
Before sending your CV, do a bit of research:
- Visit the company’s website to understand what they do
- Look for the careers or vacancies page
- If there’s no job listed, you can still send a speculative application
✅ Pro Tip: Use platforms like Careers24 to find companies that are hiring.
📝 2. Prepare a Strong CV and Cover Letter
Make sure your documents are:
- Updated with your latest experience and contact info
- Tailored to the company or job
- Saved as a PDF to keep the format intact
🔹 A CV includes:
- Personal details
- Career summary
- Education
- Work experience
- Skills
- References
🔹 A Cover Letter includes:
- Why you’re applying
- What you can offer
- A short summary of your skills
- A polite call to action (e.g., “I look forward to hearing from you”)
📬 3. How to Send Your CV by Email
Here’s the proper format for sending your CV to a company via email:
🔹 Step 1: Write a Clear Subject Line
Example:
Application for Sales Assistant – John Mokoena
or
CV Submission – Internship Opportunity
🔹 Step 2: Professional Email Body
vbnetCopyEditDear [Hiring Manager's Name],
I hope this message finds you well.
My name is John Mokoena, and I am writing to express my interest in any current or upcoming opportunities at [Company Name]. I have attached my CV and cover letter for your consideration.
I am confident that my [mention a key skill or experience] would be a valuable addition to your team. I would appreciate the opportunity to discuss how I can contribute to your company.
Thank you for your time.
Kind regards,
John Mokoena
Email: john@example.com
Phone: 081 234 5678
🔹 Step 3: Attach the Right Files
- Attach your CV and cover letter in PDF format
- Make sure the file names are clear (e.g.,
John_Mokoena_CV.pdf)
📥 4. Send CV Through Company Portals or Job Sites
Some companies don’t accept email applications and prefer online portals:
- Visit the careers section of the company website
- Click “Apply Now” or “Submit CV”
- Fill out the form and upload your CV
- Confirm your submission via email or confirmation message
✅ Always double-check the email address or application link before sending.
📢 5. Follow Up Politely
If you haven’t heard back after 1–2 weeks:
- Send a polite follow-up email
- Express your continued interest in the position
- Ask if there’s any update regarding your application
Example:
“Dear [Name], I hope you’re well. I just wanted to follow up on my application submitted on [Date] for the [Job Title] position. I remain very interested in the opportunity and am happy to provide any additional information you may need. Thank you for your time!”
🚫 What to Avoid
- ❌ Spamming multiple companies without customizing your email
- ❌ Using unprofessional language or slang
- ❌ Forgetting to attach your CV
- ❌ Using an unprofessional email address (e.g., partygirl420@email.com)
🌟 Final Thoughts
Sending your CV the right way shows professionalism, attention to detail, and good communication — all qualities that employers value.
Take time to:
- Customize your message
- Proofread everything
- Be respectful and confident
Whether you’re applying for your first job or your next promotion, these small steps can set you apart from other candidates.
Here’s a professional CV example and a cover letter sample that you can use on your website, apply to real jobs, or customize for different industries.
📄 Example CV (Curriculum Vitae)
John Mokoena
📍 Polokwane, Limpopo, South Africa
📞 081 234 5678
✉️ john.mokoena@email.com
🎯 Career Objective
Motivated and hardworking individual seeking an entry-level opportunity where I can apply my strong communication, teamwork, and organizational skills. Eager to contribute to a professional environment and grow through hands-on experience.
🎓 Education
Matric Certificate
Mokwena High School — Completed: 2022
Subjects: English, Mathematics, Life Sciences, Geography, Business Studies
💼 Work Experience
Volunteer Assistant
Thuto Primary School, Polokwane
January 2023 – December 2023
- Helped teachers prepare class materials and manage learners
- Assisted with school events and organized group activities
- Supported learners with reading and homework tasks
🧠 Skills
- Excellent communication and teamwork
- Strong attention to detail
- Basic computer skills (MS Word, Email, Internet)
- Time management and multitasking
- Leadership and problem-solving
🏅 Certificates
- Digital Literacy Short Course – Youth Employment Program
- First Aid Level 1 – Community Health Awareness Campaign
👥 References
Ms. D. Kgomo
Teacher at Thuto Primary School
📞 073 456 7890
Mr. T. Ndlovu
Youth Program Mentor
📞 082 678 3456
📨 Example Cover Letter
Subject: Application for Assistant Position – John Mokoena
Dear [Hiring Manager’s Name],
I am writing to express my interest in any available administrative or assistant positions at your organization. As a dedicated and eager young professional with strong interpersonal skills and hands-on experience assisting in an educational setting, I am confident in my ability to make a positive contribution to your team.
During my time volunteering at Thuto Primary School, I developed strong organizational and communication skills while helping with classroom activities and supporting learners. I am also proficient in using computers for basic tasks, including document editing, emails, and online research.
I am passionate about creating a supportive environment and am always willing to learn and take on new challenges. I would appreciate the opportunity to work with your team and grow both professionally and personally.
Thank you for considering my application. I am available for an interview at your convenience and can be reached at 081 234 5678 or john.mokoena@email.com.
Kind regards,
John Mokoena
How can i see if companies am applying to are real
Unfortunately, job scams are real — so it’s good that you’re being careful. Here’s a simple guide to help you check if a company is real and trustworthy before applying:
✅ How to Check if a Company is Real
🔍 1. Search the Company Online
- Go to Google and search the company’s full name.
- Look for their official website and check if it looks professional and updated.
- Check if they have contact details, a physical address, and staff information.
⚠️ Be cautious if:
- The company has no website at all.
- The website looks poorly made or full of spelling errors.
- The only contact method is a free email (like Gmail or Yahoo).
📱 2. Check Their Social Media Accounts
- Most real companies are on platforms like:
- Twitter/X
Look at their:
- Followers and engagement
- Recent activity or posts
- Company reviews and comments
⚠️ Be careful if the page is new, has few followers, or no real activity.
📝 3. Check for Reviews or Complaints
- Use websites like:
- HelloPeter (South Africa)
- [Google Reviews]
- Job search forums or Facebook groups
Search for:
“[Company Name] scam” or “[Company Name] reviews”
💼 4. Verify with Job Platforms
If you found the job through a trusted platform like:
Then the job is more likely to be genuine.
⚠️ Do not trust job ads posted only on WhatsApp, Facebook inbox, or SMS — unless it’s from an official source.
💸 5. Red Flags to Watch For
If a “company” does any of the following, it may be a scam:
🚫 Asks you to pay money to apply or get an interview
🚫 Offers you a job without an interview
🚫 Sends poorly written messages full of errors
🚫 Sends emails from free domains (like @gmail.com instead of @company.co.za)
🚫 Avoids giving you a physical address or landline number
🚫 Promises “instant hiring” or “easy money” with no experience needed
🕵️♂️ 6. Call or Email Them
Use their contact info to ask:
- “Is this a real job opportunity?”
- “Can I come to your office for an interview?”
Real companies won’t mind you asking — scammers will usually disappear or give excuses.
🛡️ Final Tip:
If it sounds too good to be true, it probably is. Always trust your instincts. If something feels off — don’t share your ID or personal details.
